Today we will simplify event industry terms beginning with D, E and F. There are not so many of these, but they can still be a bit of a puzzle to organisers starting out.
Dance Floor – the designated area of floor for dancing which is traditionally wood, but you can also have a disco LED dancefloor or a mirror, or starlit. The choice is endless!
DB&B – dinner, bed and breakfast
Day Delegate Rate (DDR) – this is a day package offered by venues. Inclusions vary across venues, but DDRs typically include:
• Use of meeting room and conference facilities, such as flip charts, pens, pads, projector and screen
• Two servings of tea and coffee, one in the morning and one in the afternoon
Delegate – the person attending the meeting or event.
Decibel – degree of loudness or the unit of measurement for sound. Many venues will have a limit on sound particularly after 10pm
DMC (Destination Management Company) – a business that handles entertainment for a group of individuals (often conference or meeting attendees) from overseas
Deposit – once the venue is chosen and agreed, they will request a deposit in order to confirm the booking
Double booking – sometimes a mistake is made and a venue will have taken another booking on the same date.
EDT – estimated departure time or end time
ETA – estimated time of arrival
Event Order – this is the same as a Banquet Event Order or Function Sheet, a detailed document that provides to a venue instructions and a timeline for how the event will be run
Exclusive Caterer – the featured and only caterer allowed to provide catering at a facility
Exhibit Booth or Stand – a stand or booth at an exhibition available for a supplier to hire
Exhibit Hall – the area at an exhibition where goods are displayed and visitors walk around
Exhibitor Kit – a comprehensive package of information that includes the rules and forms relating to a specific exhibition, provided to exhibitors by show management
Fairtrade – a way of trading that ensures small farmers in developing countries receive fair market price for their products enabling them to improve and maintain a decent standard of living
Feedback – a resume or report that normally highlights both positive and negative elements with ways to improve, or distortion of sound often occurring when a microphone frequency interferes with the frequency of a speaker
Finger buffet – catering designed to be eaten using fingers and usually passed around by waiters
Floor Plan – the lay out of the room to include table and seating arrangements along with entertainment or stage area
Food & Beverage or F&B – covers all catering provided by a venue during an event i.e. refreshment breaks, lunch, drinks reception
Forum – online or offline meeting place where ideas and views on a specific issue are discussed
Fork Buffet – a buffet style eating arrangement where all food provided can be eaten with a fork. Food is set out on a large table and people help themselves
Front Projection – projector that projects an image onto a screen that is in front of it. This takes up less space than back projection but you can get shadows if people move during the presentation
Full English Breakfast – a traditional British breakfast consisting of tea, coffee, juices, toast and eggs which can be fried, scrambled or poached, bacon, sausages, baked beans, mushrooms, tomatoes and often also includes black pudding
If you need any help finding a venue for any, contact Function Fixers today.
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