Too Busy to Venue Search? Here’s the Solution

If you’ve ever been asked to organise a meeting, conference, team away day or corporate event, you’ll know that finding the right venue is rarely as simple as it sounds.

What starts as a quick task can quickly become hours of research, phone calls, emails, comparisons and chasing venue availability.

For busy Executive Assistants, Personal Assistants, HR professionals, Office Managers, Event Planners and Team Leaders, venue finding is often squeezed into an already packed schedule.

And that’s exactly why so many organisations are turning to professional venue-finding services.

The Problem with Venue Searching

At first glance, venue sourcing seems straightforward.

Open Google.

Search for a few venues.

Request some quotes.

Make a decision.

In reality, it usually looks more like this:

• Browsing dozens of venue websites
• Filling in multiple enquiry forms
• Waiting for responses
• Chasing availability
• Comparing completely different proposals
• Clarifying room layouts
• Checking catering options
• Confirming AV requirements
• Organising site visits
• Managing stakeholder feedback

Before you know it, an entire afternoon – or several have disappeared.

Your Time Is Valuable

One of the biggest hidden costs of venue finding is time.

For many professionals, event planning isn’t their primary role.

An EA may be supporting senior executives.

An HR Manager may be focused on employee engagement initiatives.

An Office Manager may be juggling facilities, suppliers and internal operations.

Spending hours researching venues often means other priorities are pushed aside.

The question is simple:

Is venue searching really the best use of your time?

More Choice Doesn’t Mean Better Decisions

The internet offers thousands of venue options.

The challenge is narrowing those options down to the few that genuinely fit your brief.

The best venue isn’t always the one with the most impressive website or the highest Google ranking.

You need to consider:

• Budget
• Location
• Capacity
• Accessibility
• Technology
• Catering
• Event objectives
• Company culture
• Delegate experience

Finding the right balance takes knowledge, experience and time.

The Smarter Solution

Rather than spending hours searching yourself, a venue-finding service does the hard work for you.

You provide the brief.

They provide the shortlist.

A good venue-finding service will:

• Understand your requirements
• Research suitable venues
• Check availability
• Gather proposals
• Compare options
• Highlight key differences
• Negotiate where appropriate
• Coordinate site visits

You remain in control of the final decision while avoiding the most time-consuming parts of the process.

It’s Usually Free

One of the biggest misconceptions about venue-finding services is that they cost money.

Most don’t.

Professional venue finders are typically paid commission by the venue once a booking is confirmed, meaning clients benefit from expert support at no additional cost.

In many cases, businesses actually save money because venue finders understand the market and know where better value can be achieved.

Faster Results, Less Stress

When a senior stakeholder asks for venue options by the end of the day, speed matters.

Experienced venue finders can often provide relevant options within hours because they already know the market, the venues and the key decision criteria.

Instead of starting from scratch, you receive a carefully selected shortlist that matches your brief.

That means:

• Less admin
• Faster decisions
• Better venue choices
• Reduced stress

Perfect for All Types of Corporate Events

Venue-finding services can help with:

• Conferences
• Meetings
• Team away days
• Training events
• Product launches
• Networking events
• Summer parties
• Christmas parties
• Awards dinners
• Private dining
• Board meetings

Whether you’re planning for 10 delegates or 1,000+ guests, expert support can make the process significantly easier.

How Function Fixers Can Help

At Function Fixers, we’ve been helping businesses find venues for more than 35 years.

We source venues across London, the UK and Europe for conferences, meetings, away days, exhibitions, parties and corporate events of every shape and size.

Our service is:

✓ Completely free to use
✓ Independent and impartial
✓ Fast and tailored to your brief
✓ Designed to save time, effort and money

Simply tell us what you’re looking for and we’ll do the searching for you.

About the Author

Carrie Larwood is Managing Director of Function Fixers and has over 30 years’ experience helping organisations source conference venues, meeting spaces and corporate event locations throughout London and the UK.