Away Days: Choosing the right venue

Hosting an away day offers several benefits to organisations. Firstly, it provides a change of environment, breaking the routine and stimulating creativity and innovation among team members. Away days also foster team bonding and collaboration by bringing colleagues together in a relaxed setting outside the office. Additionally, they offer opportunities for skill-building, professional development, and strategic planning, helping teams align their goals and work more effectively towards common objectives. Away days can also serve as a reward for hard work, boosting morale and motivation within the team.

Choosing the right venue for away days and brainstorming sessions can significantly impact the productivity and creativity of your team. Here are some steps to help you make the right choice:

Define Objectives:

Understand the purpose of the away day or brainstorming session. Are you aiming for team building, strategic planning, or creative brainstorming? Knowing your objectives will help you choose a venue that aligns with your goals.

Consider Location:

Choose a venue that is easily accessible for all team members. Consider factors such as proximity to public transportation, parking availability, and distance from the office or accommodation if applicable.

Space and Facilities:

Evaluate the space and facilities offered by the venue. Ensure that the venue has adequate meeting rooms or areas for both large group sessions and smaller breakout discussions. Check for amenities such as AV equipment, whiteboards, flip charts, and high-speed internet access.

Ambiance:

The ambiance of the venue can significantly influence creativity and productivity. Look for a venue with a relaxed and inspiring atmosphere that stimulates creative thinking. Natural light, comfortable seating, and visually appealing surroundings can enhance the brainstorming experience.

Catering Options:

Consider whether the venue offers catering services or allows external catering. Providing refreshments and meals during the session can help keep participants energised and focused.

Budget:

Set a budget for the venue hire and other associated costs such as catering, and any additional services or amenities required. Balance your budget constraints with the quality and suitability of the venue.

Feedback and Reviews:

Research feedback and reviews from previous clients who have used the venue for similar purposes. Pay attention to comments about the venue’s suitability for meetings, the quality of facilities, and the level of customer service provided.

Customisation Options:

Determine whether the venue offers customisation options to tailor the space to your specific needs. Some venues may allow you to rearrange furniture, decorate the space, or request specific amenities to enhance the experience.

Accessibility and Inclusivity:

Ensure that the venue is accessible to all team members, including those with disabilities. Consider factors such as wheelchair accessibility, restroom facilities, and accommodations for individuals with special needs.

Backup Plan:

Have a backup plan in case of unexpected circumstances such as inclement weather or technical issues. Consider alternative venues or contingency arrangements to ensure that your event can proceed smoothly regardless of any unforeseen challenges.

By carefully considering these factors and selecting a venue that meets your team’s needs and preferences, you can create a conducive environment for productive and successful away days and brainstorming sessions.